EasyRoster Cloud features
Take advantage of the new EasyRoster cloud version today and experience the flexibility and convenience of managing your workforce from anywhere in the world.
EasyRoster is trusted by hundreds of organisations in over 30 countries
What is EasyRoster?
With EasyRoster, you have access to advanced features and management information that will empower you to optimize your rostering and scheduling processes.
EasyRoster enables you to ensure that your operational managers are able to roster and post the correct number of personnel, with the right grade and skill level, for the appropriate number of hours per shift, at the designated sites or posts.
Managing personnel costs is critical to your business, which is why EasyRoster is designed to limit overtime and non-productive time as much as possible.
EasyRoster empowers you to ensure that the client is receiving the service they are paying for, while each site is producing the required profitability.
With EasyRoster, you can streamline your rostering and scheduling processes and eliminate time-consuming administrative tasks.
EasyRoster is designed to provide you with the information you need to make informed decisions and ensure that your workforce is operating at peak efficiency.
Modern user interface, runs in your web browser.
Reliable, always available
Experience unparalleled global reliability and availability with EasyRoster Cloud, which utilizes the same infrastructure as Amazon.
Clients / Sites
Effortlessly keep track of your clients’ services, including important details such as location, service contracts, and other vital information.
Rosters
Benefit from our tried-and-tested rostering technique, honed over 25 years, which enables planners to efficiently schedule the workforce for optimal results.
Attendance
Effortlessly monitor individual attendance at various locations with our flexible time and attendance and location tracking solutions, which seamlessly integrate with a range of third-party devices.
Personnel data
Effortlessly store and access personnel information such as contact details, skills, qualifications, and performance records, all in one secure location.EasyRoster is designed to comply with privacy legislation, so you can rest assured that your personnel data is handled with the utmost care and confidentiality.
The details that are managed in EasyRoster for each person include:
- Identification details
- Contact details
- Wage details
- Skills and qualifications
- Allowances allocated
- Evaluations and disciplinary hearings
Payroll exports
Streamline your payroll process and eliminate the need for manual data capture by automating your exports directly from EasyRoster. This ensures that your payroll is processed accurately and on time, without any errors.
Reporting
EasyRoster Cloud comes equipped with a comprehensive suite of reports designed to help you effectively manage your workforce and improve business performance. We continuously strive to improve our solution, and regularly add new reports based on valuable customer feedback.
Contract management
The details regarding each site or location that are are managed in EasyRoster include:
- Contract details and values
- Wage-to-revenue target percentages
- Shift hours and times
- Personnel requirements
- Site allowances
- Contract skill or qualification requirements
- Blacklisted personnel
When roster and/or attendance hours or shifts are registered for a site, these are compared to the requirements of the contract for the site.
Staff scheduling per location
Personnel shift scheduling (rostering) is performed per location and can be done manually or automatically.
The simplest way to schedule shifts is to first allocate personnel and then use the ‘Automatic Scheduling’ feature. Once this is done, any exceptions to the shift patterns can be adjusted manually.
After scheduling for a period, management reports can be generated to ensure that the rosters are efficient and meet client requirements.
This empowers management to make informed decisions regarding roster optimisation, including posting the correct number of personnel of the correct grades or ranks at the correct sites, limiting overtime and non-productive time as much as possible, and ensuring an acceptable profit is made at each site.
Time and attendance per location
Actual attendance details are captured per location and can be done manually or automatically.
The easiest way to capture attendance is to use the ‘Automatic Attendance’ feature, which takes the roster for the specified shift as the actual attendance. Any exceptions can then be captured manually, making the process quick and easy.
Assuming attendance is captured promptly after posting, management can use reports to make necessary adjustments to ensure sites are adequately covered and wage costs are minimized.
Attendance can also be automatically registered through integration to one of the supported third-party time and attendance systems where personnel can check in and out of sites using biometric (finger or facial recognition), RFID, or proximity card technologies. EasyRoster seamlessly interfaces with existing reader technologies.
Once a person checks in or out, the message is relayed over a network. This enables an operational manager to ensure that scheduled personnel arrive and leave sites at the correct times. Additionally, the manager can easily identify over and under postings and take immediate action to rectify the situation. If replacement personnel are necessary, EasyRoster helps managers identify individuals who can be deployed without earning overtime and can be contacted quickly.
Flexible business rules
EasyRoster is a highly flexible system that enables the creation of customized business rules to meet specific requirements. Some of the customizable features include:
- Shift type definitions
- Wage rules
- Grades/Rank
- Allowances
- Earnings
- And many more
Minimise wage costs
EasyRoster offers various reports for different departments within an organization, including:
- Operations
- Finance
- Sales
- Human Resources
- Logistics
For operations, reports highlight incorrect rostering and attendance in terms of personnel numbers and grades rostered or posted at a site, projected and actual wage costs, overtime, non-productive time, site profitability, and more. These reports enable operations managers to maintain daily control over operations, ensuring costs are minimized and personnel requirements are precisely met.
Integration with other systems
EasyRoster provides the facility to export attendance details to various payroll systems. This means that manual calculation of overtime and all other categories of hours is not necessary. Other than that, there will be no manual input of hours and/or shifts into the payroll system.
EasyRoster is also integrated with other systems, as follows:
- Instacom
- ERS Biometrics
